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WeeKicks Privacy Policy


Your privacy is extremely important to us, so we take all steps necessary to ensure that we only collect relevant data and that it is protected. This Privacy Notice explains what information we hold, why we have it and what we do with it.


Our contact details

WeeKicks Franchising LTD

Registered Office: 86 Uffington Drive, Bracknell, England, RG12 9JD.

Phone: 01252 416486.


WeeKicks Ltd is a Data Controller. For matters relating to Data Protection please contact us via email at or post: 86 Uffington Drive, Bracknell, England, RG12 9JD. 


What type of information do we have

We currently collect and process the following information:

  • Your name, address, phone number, and email address.

  • Your child’s name and date of birth.

  • Your IP address and information about pages that you access on our website.


How we get the information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • You are interested in registering your child into one of our classes.

  • You are interested in applying for a job.

  • You are interested in applying to own and operate a WeeKicks Franchise.

  • You have signed up with your email address to receive a regular newsletter from WeeKicks.

We also receive personal information indirectly, from the following sources in the following scenarios:

  • From social media channels, where you choose to provide us with your contact or other personal information.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting your local WeeKicks Provider or by emailing

(b) We have a contractual obligation.

(c) We have a legal obligation.


What we do with the information we have

We use the information that you have given us in the following ways:


Data Held

Time Held


Customer enquiries

Name and contact information


Correspondence with you

5 years from the date of enquiry

EEA servers


Legal guardian name and contact information


Child(ren)’s name and date of birth


Correspondence with you

Information held for the duration of our relationship


4 years after the date of the end of the relationship


Financial records for 6 years after the end of the financial year

EEA servers


Financial transaction details are held on Stripe (payment processor) servers which are in the EEA

Job Seekers

Name and contact information


Correspondence with you


CV and cover letter (if provided)


Interview notes (for successful applicants)

During recruitment and up to 1 year after

EEA servers

Staff - current and former

Name, DOB and contact information


NI & UTR numbers


CV and cover letter (if provided)


Payroll details


Performance reviews and other relevant HR documentation

During employment and up to 3 years post-departure

EEA servers

Franchise partner enquiries and franchise partners

Name and contact information


Correspondence with you


CV and application form


Spousal information, income, assets and household net worth


Personality test results


Those who are awarded a franchise - for the duration of the franchise agreement then up to 4 years post-exit.


For those who are not awarded a franchise, information is held for 1-year post-decision unless the application is resubmitted.

EEA servers


We make every effort to protect your information and uphold your privacy rights. We stand firmly against profiting from the sale of data to third party companies and therefore do not share nor sell your data. We will only disclose your data if we are required to do so by law (for example, in order to prevent fraud or if we are ordered to do so by a court).

We may share this information with the following third parties, but this sharing is for the exclusive and intended use for which the data was provided:


  • WiX is our website, creator and host. Their Privacy Policy is here.

  • NetGuides is our customer administration interface. Their Privacy Policy is here.

  • GoCardless is our payment processor. Their Privacy Policy is here.

  • Under RIDDOR, we are responsible for reporting accidents and illnesses in the workplace to the HSE. Their Privacy Policy is here.


How we store your information

Your information is securely stored in EEA servers.

The category of information we keep and the period we keep it for is outlined above. After the time of retention has expired, we will dispose of your information by deleting electronic information from our servers or by shredding paper records*.


*We strive to operate a paperless business, but on occasion, some forms will be provided in paper format.


Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your information in certain circumstances.

Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at if you wish to make a request.


How to complain

To make a complaint, please contact:

FAO the WeeKicks DPO


You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane




Helpline number: 0303 123 1113

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